Calculation Screen

About the Calculation Screen

The Calculation Screen (XS) is commonly used to calculate and record amounts such as Leave or Bonus provisions, complex Medical Aid contributions, or the components of an employee’s Package.

 

The Calculation Screen (XS) can be used for various types of calculations, which can be used on the payslip or simply displayed for information purposes.

 

The screen allows up to 72 defined Calculation Fields (for VIP Premier Payroll) and 36 defined Calculation Fields (for VIP Classic and VIP Essentials Payroll) with amounts. Methods of Calculation can be entered for each of these fields.

 

The amounts entered on the Calculation Screen are not reflected on the Payslip Screen automatically. If you enter any amounts on the Calculation Screen and want them to be reflected on the Payslip Screen, you have to create Methods of Calculation for the earning or deduction in which they must be included.

 

The various Calculation Screen amounts can be shown separately on the printed payslip. The fields on the Calculation Screen display current values as well as year-to-date (tax year) totals, including and excluding the current period, as well as Special Total values that have accumulated according to the Calculation Field Definitions Screen (XD).

 

In weekly companies a <MTD> button is available to view the Month-to-Date figures.

 

How to Access the Calculation Screen

  1. Type XS in the Routing Box at the bottom of any screen to access the Calculation Screen.
  2. Press <Enter>.
  3. The Calculation Screen (XS) will be displayed.

 

ALTERNATIVELY

 

  1. Select Payroll – Calc Field Screen from the menu options at the top of the screen.
  2. The Calculation Screen (XS) will be displayed.

 

Calculation Screen

How to Use the Calculation Screen

Input on the Calculation Screen can either be an amount that is manually entered or an amount that is calculated by the system using Methods of Calculation.

 

 

To enter a value manually on the Calculation Screen, you can use either the Fixed or the Amount column of the relevant field.

 

A value in the Fixed column will be a permanent entry whereas a value that is entered in the Amount column will remain there for the number of periods that are specified under the Times column of that same field.

 

A 999 under the Times column will indicate a permanent value.

 

 

  1. In order to use a Method of Calculation for a Calculation Field, the field must be defined as ‘Calculated’, ‘Hourly Input’ or ‘Unit Input’ on the Calculation Field Definitions Screen (XD).
  2. If the Calculation Field has been defined as ‘Calculated’, then the employee must be linked to the relevant method for that field on his/her individual Employee Linking Screen (MC).
  3. If the Calculation Field has been defined as ‘Hourly Input’ or ‘Unit Input’, the input for this method must be done directly on the employee’s Calculation Screen.
  4. The Input method is activated by double-clicking in the Amount column of the relevant Calculation Field.
  5. If you do not want to use the input method that has been defined for that Calculation Field, you can click on <Close> on the method box that is displayed and you will be able to enter a manual amount.